First Step Toward Official ID Archive

After all the meetings and time spent last semester and beginning of this semester, we finally decided on the best way to build our archive. We will start with a pilot run of a collection on ContentDM, which is a new digital file management service that UArts recently started using. The files would be added and stored in Library database. Currently, the archive is projected to be accessed only by the faculties and students of UArts. They will be able to view the files on a web based gallery.

Today, with the help of Josh and Laura from library, we came up with a desired list of metadata fields that we want to tag our digital files. Next week, we will meet again with Josh and Laura to further develop this list into a field dictionary, which defines all the fields and their settings and rules (ex. capitalize all initials, etc). This field dictionary will also be served as a guideline for future archiving personnel and as a policy/ rule for collecting future student works. In other word, it will be the protocol of ID archive.

Additional note:

1. Consider how people would search for the files when coming up a list of fields.
2. In the long run, the archive would be accessible by the public. Consider what is putting out to the world, ie. content, copyrighted sources, etc.
3. When collecting works from students, ask for their permission to show their work on the site.
4. ContentDM supports compound objects: links multi-pages PDF or a series of images.
5. Look at other ContentDM collections online for reference.
6. Learn more about Duplin Core mapping (DC map) from University of Washington Metadata Implementation Group.

Advertisement